Features
Everything EffiFleet does, in one place.
A complete list of capabilities across the platform, grouped by module.
Rental Management
Learn more →- Rental requests
- Quotations
- Approvals
- Equipment allocation
- Employee assignment
- Delivery scheduling
- Site deployment
- Active rentals
- Rental extensions
- Returns
- Inspections
- Rental completion
- Requests from staff or the Customer app
- Quotes with a validity period
- Re-quote when requirements change
- Customer quote acceptance in app
- Automatic or manual unit selection
- Overlap protection per unit
- Turnaround buffer between rentals
- AI equipment recommendations with reasons
- Preparation and ready-for-dispatch states
- Driver and operator assignment
- Delivery meter capture
- Site confirmation
- Availability-checked extensions
- Return meter readings
- Return inspections with checklists
- Damage charges from inspection results
Fleet & Equipment
Learn more →- Equipment master
- Equipment categories
- Specifications
- Availability
- Location
- Rental history
- Meter readings
- Equipment status
- Utilization
- Maintenance history
- Service history
- Documents
- Revenue tracking
- Categories and types you define
- Specifications and documents
- Hours or kilometre meters
- Full unit timeline
- Available, reserved, in transit, at customer site
- Under maintenance and under repair
- Inspection pending after return
- Branch and location for each unit
- Utilization by unit and category
- Revenue by unit
- Service cost by unit
- Meter history
Service & Maintenance
Learn more →- Customer service requests
- Breakdown reporting
- Preventive maintenance
- Scheduled maintenance
- Emergency repairs
- Technician assignment
- Service checklists
- Parts
- Labour
- Service expenses
- Service history
- Every 3 months, every 500 hours — your intervals
- Per unit or per equipment type
- Upcoming, due and overdue states
- Next cycle calculated from completion
- Customer-reported breakdowns
- Internal and inspection-raised jobs
- AI-suggested category and priority
- Status visible to the customer
- Technician assignment by role
- Parts and labour lines
- Service expenses per job
Employee Operations
Learn more →- One employee record per person
- Multiple roles per employee
- Permission-based access
- Skills and certifications
- Availability and overlap checks
- Workload-aware assignment
- Employee mobile app
- Task, delivery and service updates
- Driver, Equipment Operator, Technician
- Service Manager, Rental Executive, Operations Manager
- Finance and Management
- Roles and permissions you control
- Role and availability filters
- No overlapping assignments
- Credential and skill matching
- Workload and branch considered
- My Tasks
- Delivery and collection
- Service jobs and checklists
- Inspections with photos
Finance & Expenses
Learn more →- Rental charges
- Additional charges
- Transportation
- Driver / operator charges
- Fuel
- Maintenance
- Spare parts
- Service expenses
- Invoices
- Payments
- Receipts
- Outstanding balances
- Rental profitability
- Interim and final invoices
- Additional and damage charges
- No double billing
- Customer payment terms
- Payment allocation
- Loyalty redemptions applied to invoices
- Expense approval workflow
- Receipt requirements you configure
- Costs linked to rentals and units
- Profitability per rental
Customer Experience
Learn more →- Submit rental requests
- View rental status
- Track active rentals
- View equipment on their rentals
- Raise service requests
- View invoices
- View payments
- Receive notifications
- Manage loyalty points
- Rental requests for their sites
- Quote acceptance
- Extension and return requests
- Rental status and timeline
- Service requests on rented equipment
- Invoices and payments
- Notifications on key changes
- Loyalty balance and history
- Customer Admin, User and Viewer roles
- Company-scoped data
- Colleague invitations
- Separate from your admin system
AI Intelligence
Learn more →- AI Operations Assistant
- AI Equipment Recommendations
- AI Employee Recommendations
- AI Service Intelligence
- Recommendations with reasons
- Permission-scoped AI tools
- AI interaction audit log
- Human confirmation for every action
Platform & administration
Learn more →- Branches and locations
- Role-based access control
- Permission-gated financial fields
- Audit trail on status changes and edits
- Status history on every workflow
- Notifications
- File and document attachments
- Inspection checklist templates
- Configurable settings and rules
- Global search
- Reports
- API-based architecture
Ready to Put Your Fleet in Motion?
Bring rental operations, equipment, service, employees and customer management into one intelligent platform.