Equipment & fleet management
Know Where Every Machine Is — And What It’s Doing.
Each unit has one record: specifications, status, location, meter readings, rental history, service history, documents and the revenue it has generated.
What’s included
Fleet & Equipment in EffiFleet
- Equipment master
- Equipment categories
- Specifications
- Availability
- Location
- Rental history
- Meter readings
- Equipment status
- Utilization
- Maintenance history
- Service history
- Documents
- Revenue tracking
How Fleet & Equipment works
01
One record per machine
Organise the fleet by category and type. Each unit carries its specifications, serial details, documents and a complete timeline of rentals, services and inspections.
- Categories and types you define
- Specifications and documents
- Hours or kilometre meters
- Full unit timeline
02
Status that follows the work
Equipment status changes as the work happens — reserved when allocated, in transit when dispatched, at the customer site when delivered, under maintenance or repair when a job starts.
- Available, reserved, in transit, at customer site
- Under maintenance and under repair
- Inspection pending after return
- Branch and location for each unit
03
Utilization and revenue
See how often each unit is on rent and what it earns, alongside what it costs to keep running — so fleet decisions rest on data rather than memory.
- Utilization by unit and category
- Revenue by unit
- Service cost by unit
- Meter history
What changes for your team
- Answer “is it available?” in seconds
- See which machines earn and which sit idle
- Keep documents and history with the machine
Connected modules
Works with the rest of EffiFleet.
Rental Management
Operations teams see each rental from the first request to the final return — what was asked for, what was quoted, which units are allocated, who is delivering them and what happens next.
Service & Maintenance
Handle breakdowns reported by customers, preventive maintenance and emergency repairs in one service workflow — with the right technician, checklist, parts and costs on every job.
Employee Operations
Drivers, operators and technicians are not separate systems. Every person is an employee with one or more roles — and EffiFleet assigns work based on those roles, permissions, availability and current assignments.
Finance & Expenses
Rental charges, additional charges and operating costs meet on the same rental — so you see revenue, expenses and profitability per rental, without waiting for month-end.
Customer Experience
Your customers get their own mobile app — separate from your internal systems — to request equipment, follow their rentals, raise service requests and see invoices and payments.
Ready to Put Your Fleet in Motion?
Bring rental operations, equipment, service, employees and customer management into one intelligent platform.