The EffiFleet platform
One intelligent operating platform for heavy equipment rental.
EffiFleet connects rental management, fleet management, service and maintenance, employee operations, finance and customer experience — with AI working across all of it.
Three applications
The right interface for every person in the operation.
Admin Web
Management & internal operations
Rentals, fleet, service, employees, finance, customers, settings and AI — everything your office team runs.
- Dashboards and reports
- Rental and service workflows
- Roles, permissions and configuration
Employee App
Drivers, technicians, operators, field staff
Assigned work on mobile — what to deliver, collect, service or inspect, and the checklist to complete it.
- My Tasks
- Deliveries, collections and inspections
- Service jobs, parts and labour
Customer App
The businesses that rent from you
Requests, rentals, service requests, invoices, payments and loyalty — for their own company only.
- Rental requests and quotes
- Active rentals and equipment
- Invoices, payments and loyalty
One connected platform
Customer to loyalty, in one continuous record.
- Customer AppYour customers
- Admin WebManagement & operations
- Employee AppDrivers, technicians, operators
01Request
01Customer
Account, sites and contacts
Customer App
02Rental request
Equipment, dates, site
Customer AppAdmin Web
03Approval
Review, quote, approve
Admin Web
02Deploy
04Equipment allocation
Specific units reserved
Admin Web
05Delivery
Driver dispatch & handover
Employee App
06Active rental
Billing from actual start
Admin WebCustomer App
03Operate
07Service / maintenance
Work orders on site
Employee AppCustomer App
08Return
Collection & return meter
Employee App
09Inspection
Checklist, damage, photos
Employee App
04Settle
10Invoice
Rental + charges
Admin WebCustomer App
11Payment
Receipts & balances
Admin Web
12Loyalty
Points on paid invoices
Customer App
Platform modules
Six connected modules. One record of the business.
Rental Management
Operations teams see each rental from the first request to the final return — what was asked for, what was quoted, which units are allocated, who is delivering them and what happens next.
Fleet & Equipment
Each unit has one record: specifications, status, location, meter readings, rental history, service history, documents and the revenue it has generated.
Service & Maintenance
Handle breakdowns reported by customers, preventive maintenance and emergency repairs in one service workflow — with the right technician, checklist, parts and costs on every job.
Employee Operations
Drivers, operators and technicians are not separate systems. Every person is an employee with one or more roles — and EffiFleet assigns work based on those roles, permissions, availability and current assignments.
Finance & Expenses
Rental charges, additional charges and operating costs meet on the same rental — so you see revenue, expenses and profitability per rental, without waiting for month-end.
Customer Experience
Your customers get their own mobile app — separate from your internal systems — to request equipment, follow their rentals, raise service requests and see invoices and payments.
Admin Web
The whole operation on one screen.
- Active rentals
- What is out, where, and what ends soon
- Availability & utilization
- By unit and by category
- Maintenance & service
- Due, overdue and open jobs
- Revenue & outstanding
- Invoiced and still to collect
Product preview: the EffiFleet management dashboard with active rentals, equipment availability, utilization trend, availability by category, revenue, outstanding payments, maintenance alerts, service requests and AI insights.
Security & control
Control who sees what. Know who did what.
Role-based access control
Roles define what each employee and customer user can see and do.
Permission-based operations
Approvals, assignments and financial fields are gated by specific permissions.
Secure authentication
Individual sign-in for every user across web and mobile apps.
Audit trails
Status changes, edits and AI interactions are recorded with who and when.
Controlled customer data access
Customer users only ever see their own company’s rentals, invoices and requests.
Secure document handling
Files are attached to records and served only to users permitted to see them.
API-based architecture
One documented API behind all three apps, ready for integration.
Operational intelligence
From Fleet Data to Operational Decisions.
- EquipmentStatus, meters, location
- RentalsRequests, schedules, extensions
- EmployeesRoles, availability, workload
- ServiceJobs, parts, labour, history
- FinanceInvoices, payments, expenses
- Customer dataAccounts, sites, requests
EffiFleet Intelligence
One data model across every module, with AI that works inside each user’s permissions.
Better operational decisions
- Which unit to allocate to a request
- Who to assign to a delivery or service job
- Which machines are idle and where
- Which rentals are ending and need follow-up
- Which customers have outstanding balances
- Which equipment costs most to keep running
Ready to Put Your Fleet in Motion?
Bring rental operations, equipment, service, employees and customer management into one intelligent platform.